Main menu

A Quick Guide to FERPA

Family Educational Rights and Privacy Act was enacted in 1974 to establish requirements regarding the privacy of the student educational records.

FERPA provides the guiding principles for The Office of the Registrar. If an institution is found to not be in compliance with the guidelines of FERPA, it stands to lose any Federal funding it receives.

Established in FERPA are the specific rights of students enrolled in a postsecondary institution. Students currently or formerly enrolled in any postsecondary institution have the right to: 

  • Inspect and review their educational records
  • Request for amendment to these records
  • Limit disclosure of information contained in these records

Who has access to a student's academic record under FERPA?

  • The student
  • Anyone for whom the institution has received written consent from the student prior to the request.
  • Directory information requests (this excludes information that is identified as potentially harmful or an invasion of privacy) with the understanding that the institution will contact the student before any such release and provide an opportunity for refusal from the student.
  • Authorized Government Officials in conjunction with auditing, accreditation, and compliance to federal requirements 
  • Administration (only relevant information will be released in conjunction with the scope of said administrator's position)
  • Agents acting on behalf of the institution (verifiers, clearinghouses) 
  • Any defined Financial Aid provider (not including payments made by a parent or legal guardian)
  • Parents/legal guardians in cases of Emergency, including health & safety related, as well as violation of drug and alcohol policy of the institution
  • Judicial order or subpoena
  • Immigration/Naturalization (Homeland Security) 
  • Military recruiters who request recruiting information which is limited to the following: Name, address, telephone listing, age, level of education, and major
  • The IRS in compliance with the Taxpayer Relief Act of 1997 
  • The Department of Veteran Affairs

If you have any questions about the above information, please feel free to contact us at

Back to top