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Self-Service Authorization

A student may grant permission for a parent/guardian/other to access the details of, or to view the student’s bills, academic grades, unofficial transcript, class schedule, stop list, and address information in Self-Service. The student will have the option to grant what type of information is accessible for the grantee. For example, the student may only want to grant access for the parent/guardian/other to view his/her bill and nothing beyond that.

For Students: How to authorize access

  1. Print and complete the Information Form on page 3 and return it to the Registrar’s Office by Thursday, February 20, at 5pm
  2. Send your parent/guardian/other an email invitation in Self-Service after the below information has been processed by the Registrar’s Office. The processing is expected to be completed by March 3
    1. Log into Self-Service and go to My Profile tab
    2. Click on Shared Access
    3. Select Invite a User on the left menu
    4. Select the person you want to invite from the first down drop
    5. Enter that person’s email address
    6. Select the checkbox(es) of the information that you want to grant this person to have access
    7. Read and accept the Disclosure Statement by checking off the box
    8. Select Send Invitation button (An email will be sent to your parent/guardian/other email
  3. Your parent/guardian/other then needs to responds to the email by clicking on a link given in the email to activate his/her Self-Service account. The email will include a temporary password as well. Note: You will be notified via email when your parent/guardian/other accepts your invitation.
  4. You may cancel your parent/guardian/other’s access to your student record at any time.
    1. In Self-Service, go to My Profile tab
    2. Click on Shared Access
    3. Select Manage User Access on the left menu
    4. Select the Delete User link corresponding to the person you want to cancel access for and to account and Select SAVE.

For Parents/Guardians: How to access your student’s record

  1. You will receive an email initiated by the student with subject title “Shared Access Invitation”.
  2. Respond to your student’s email invitation before the expiration date by clicking on the link provided in the email.
  3. You will be asked to enter a confirmation code. Copy and paste the confirmation code provided in your email to that field and select Submit.
  4. You will be asked to enter a password twice. Copy and paste the confirmation code as the password and enter your email. Select Confirm.
  5. An account will be created for you after you complete the previous step. Check your email for your login username.
  6. You can change your password after you log into Self-Service with your temporary password.
    1. Go to My Profile tab
    2. Click on Account Information
    3. Select Password from the left menu
Student’s Information
Example: Graduate / Master of Music / Voice Performance
Parent/Guardian/Other’s Information
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