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Academic Policies and Regulations


*Click here to download the complete conservatory catalog 

The Conservatory Catalog contains official statements of degree requirements and policies that pertain to all Conservatory degree, certificate, and diploma programs. Faculty listed in the Catalog are those who have active contracts in academic year 2014–2015. 

 Students entering the Conservatory are subject to the degree requirements and policies defined in the Catalog in effect at the time of matriculation. The Conservatory reserves the right to change requirements and policies. In instances where degree requirements change and/or a required course is no longer offered, the Conservatory will provide adequate equivalencies for substitution.

The Conservatory underwent a comprehensive Academic Program Review from 2010–2012 that resulted in new or adjusted requirements in many programs. This Catalog contains the requirements for students entering in academic year 2014–2015. Students who matriculated prior to academic year 2014–2015 should refer to the semester-by-semester progress charts available on the Conservatory’s website. Individual charts are posted for each matriculation year in which program requirements were implemented. 

Progress charts for all matriculation years can be found at the following pages:

Requirements are housed within department pages. 





Residency Requirements

At the undergraduate level, first-time matriculants are required to complete eight full-time semesters in residence; transfer students are required to complete a minimum of four full-time semesters in residence.

Graduate students are required to maintain residency throughout the expected length of their program, as defined thusly:

  •  Master of Music* / four semesters
  •  Graduate Performance Diploma* / four semesters
  •  Professional Studies Certificate / two semesters
  •  Artist Diploma Program / four semesters
  •  Master of Fine Arts / four semesters plus one summer session

Exceptions to the standard residency requirements may be made at the discretion of the Division Director.

 *Does not apply to the M.M. or G.P.D. in Music Education.


Students who exceed their full-time limit are subject to additional tuition charges as outlined at

International students who are in the United States under F-1 status are subject to strict federal regulations. International students under F-1 status must seek the authorization of the Director of International Student Affairs before dropping below full-time enrollment. Unauthorized part-time enrollment will result in immediate termination of visa status.

Leave of Absence and Withdrawal from the Conservatory

Students in good academic and artistic standing may request a leave of absence. Leave of Absence (LOA) forms are available on the Registrar’s Office’s website and are processed by that office. A leave of absence allows a student to return to the Conservatory for up to one year from the start of the leave without the necessity of re-applying and re-auditioning. Students on scholarship will retain their award upon their return. If a student does not officially return from LOA within one year, they will be withdrawn from the institution. International students must also receive written authorization from the Director of International Student Services before taking a LOA.

Students who withdraw from the institution may not re-enroll without participating in the standard admissions and audition process. Students who withdraw or take an LOA after the Add/Drop period will receive grades of W in the courses in which they were enrolled.

Change of Program

Students must complete at least one semester in the program in which they #rst matriculated before requesting to change programs. If the change involves a change in discipline, the student must formally audition for admission to the new program and will be reevaluated for Conservatory scholarship. If a student wishes to switch from a certifcate or diploma program to a degree program within the same discipline, they must receive permission from the Division Director but do not need to re-audition.

Students switching from a Graduate Performance Diploma to a Master of Music must complete the program change before the end of the second semester in residence. One additional semester of Conservatory scholarship (beyond the standard four semesters) may be extended through an appeal to the Division Director.

International students who wish to change their program may do so only with the approval of the Academic Affairs Office. Changes from G.P.D. to M.M. will require new proof of English profciency, as appropriate, along with a review of academic and artistic progress to date. Before final approval for a change of program is given, F-1 international students must qualify for a new I-20 from the Director of International Student Services.

Time Limits

Undergraduate students must complete their program of study within 10 years of the student’s #rst matriculation date; graduate students must complete their program within five years.


The Conservatory holds a single commencement ceremony each year during the month of May. Students who have completed their degree programs during the previous summer term or during the fall and spring semesters of that academic year are invited to participate. Students who have not completed their degree requirements but are within six credits of doing so may participate in the ceremony. A student’s participation in the Commencement ceremony and/or the student’s listing in the Commencement program does not mean that they have completed all degree requirements. Commencement participation is limited to one ceremony per degree program. In order to participate, students must wear appropriate academic regalia supplied by the Conservatory.

Addendum as of November 2014 (does not appear in print version): The Conservatory graduates in January and May. Students are graduated on the graduation date following the semester during which degree requirements are completed.

Awards and Honors

Dean’s List

Dean’s List distinction is awarded to full-time undergraduate students chosen for their high scholastic standing. Students must receive at least a B in every course and achieve a cumulative GPA of at least 3.80. Any Incomplete or unfinished grade disqualifies a student for inclusion on Dean’s List, regardless of the cumulative average.

Latin Honors

The GPA thresholds for Latin Honors are determined by the previous year’s cumulative GPA distribution. For example, the necessary GPA level for students graduating in May 2014 is based on the GPA threshold determined by the combined graduates from January 2013 and May 2013.

For these calculations, cumulative grade point averages will not include the final semester in residence. To be eligible for these awards, students must have completed at least five semesters in residence. Only those credits earned at the Conservatory will be computed in the final average.

 Undergraduate students whose cumulative grade point average indicates high scholastic attainment will be awarded the degree as follows:

  •  Summa cum laude: GPA within top 5% of previous year’s graduating class
  •  Magna cum laude: GPA within the next 10%
  •  Cum laude: GPA within the next 15%


Academic Advising

All students are assigned an academic advisor upon arrival at the Conservatory. Advisors are charged with providing both academic and artistic support, assisting in course selection, and the maintenance of degree progress. While advisors are essential resources, the student is responsible for knowledge of their degree requirements and maintaining successful degree progress.

Course Changes: Add, Drop, and Withdrawal

The Add/Drop period is defined in the Academic Calendar. Students may add or drop a course with no financial implications provided they remain within their allowable full-time credit load. After the Add/ Drop period, students may withdraw from courses until the end of the tenth week of the semester. Courses from which students withdraw are noted on the student transcript with the grade of W.

Non-Standard Courses

Remedial Courses

Registration in remedial courses is mandatory for students who do not pass proficiency exams held upon matriculation. Any deficiencies revealed by these exams must be corrected within the first year in residence through successful course completion. If enrollment in a remedial course results in a total credit load in excess of the full-time credit limit for that program, students are charged at half of the per-credit course rate applicable to the appropriate degree, diploma, or certificate program. This charge does not apply to the Master of Fine Arts in Musical Theater or the Master of Music in Opera Performance.

Auditing Courses

Students auditing a course should attend and participate in classes but are not responsible for assignments or examinations and will receive neither grades nor academic credit. Part-time students and full-time students for whom the credit associated with the audited course would exceed their full-time credit limit are charged. Students are charged for audited courses at half of the per-credit course rate applicable to the appropriate degree, diploma, or certificate program.


A maximum of four credits earned through internships may be applied to a degree, diploma, or certificate program. Undergraduate students may enroll in an internship for a maximum of four semesters, and graduate students may enroll for a maximum of two semesters. Internships are awarded one credit for every six to eight hours of work for 14 weeks. Internships must be approved by a student’s Division Director and the Associate Dean for Academic Operations.

Independent Study

Independent Study offers Conservatory students an opportunity to engage in self-directed study of an area of academic or artistic inquiry not regularly offered through traditional coursework. Students are responsible for identifying an appropriate faculty member to advise the work undertaken in the Study as proposed. Students are also responsible for completely and properly filling out the Independent Study Proposal form, which includes a description of the study, the work the student will do independently, how many hours of work the student plans to commit to the study, and the expectations of the meetings between student and faculty mentor. The Proposal must then be reviewed by the appropriate Department Chair or Division Director; once approved by the Chair or Director, the Proposal must be submitted to the Associate Dean for Academic Operations for final approval and assignment of credit hours.

Curricular Practical Training

International students whose F-1 visas normally prohibit paid work off campus may seek authorization for such work through Curricular Practical Training (C.P.T.) when the employment is an integral part of their degree program. In order to pursue off-campus employment and internships, international students must receive authorization from the Director of International Student Services before beginning any employment.

Students must be enrolled in a designated course, complete an application for C.P.T., and submit this application with proof of employment to the Office of International Student Services. If approved, international students will receive a new I-20 with C.P.T. authorization noted on it. Failure to receive approval before beginning any off-campus work may be a violation of F-1 status and could result in the termination of a student’s lawful status in the United States.

Course Numbering System

Course numbers typically consist of two letters and three digits. The letters indicate the division or department offering the course (Dance [DA], Music Education [ED], Liberal Arts [LA], Music [MU], and Theater [TH]). Courses at the 100, 200, 300, and 400 levels are undergraduate courses. 100-level courses indicate freshmen level and/or introductory work; 200-level courses indicate sophomore level and/or intermediate-level work; 300- and 400-level courses indicate junior and/or senior-level and/or advanced coursework. Courses at the 500 and 600 levels are graduate courses. Undergraduate students may take select graduate level courses with the correct prerequisites and permission from the instructor. Courses whose numbers begin with “0” (e.g., MU 013, MU 015) are most often remedial courses.

Many courses are offered concurrently at the undergraduate and graduate levels. In courses where undergraduate and graduate students meet together, expectations and credit amounts differ for each cohort.

Credit Hour

Credit hours are awarded based on a course’s mode of instruction as it relates to the amount of time spent in class and the amount of work expected outside of class time each week. The Conservatory recognizes four distinct modes of instruction. All courses offered for credit fit into one mode or a combination thereof. The expectations for graduate students in courses shared with undergraduates are signifcantly higher.

Modes of Instruction

  • Lectures and seminars are awarded one credit hour for every classroom contact hour per week, and assume two hours of work outside of class per week.
  • Labs are awarded no more than one credit hour for every two classroom contact hours per week and do not assume work outside of class. Courses that have lecture and lab components are awarded credit hours based on the aggregate hours expected in and out of class between both modes of instruction.
  • Ensembles and rehearsals are awarded one credit hour, and reflect a variable expectation of work— typically between two and 10 hours—each week depending on rotation assignments.
  • Applied instruction is awarded one credit hour for every three hours of practice per week, plus the necessary individual instruction. Advanced instruction is awarded slightly higher credit hours given the expectations and level of work involved.



The attendance policy for each course is clearly articulated in course syllabi. Students who add courses after the start of classes assume responsibility for any classes missed and coursework assigned therein. Students who wish to be excused from class due to religious observance or audition and/ or performance obligations must speak with the Executive Assistant to the Office of Academic Affairs at least one week in advance of the date(s) on which the student will be absent from class. Each excuse will be subject to the approval of the Office of Academic Affairs. In cases of documented illness and/ or family or personal emergency, students should be in touch with the Executive Assistant to the Office of Academic Affairs as soon as possible following their absence. Approved excuses will be communicated to all relevant parties, and will supersede specifc in- person attendance requirements articulated in course syllabi. Even if excused, students are responsible for completing all assigned work during their absence.

Applied Lessons

Applied lessons missed due to illness or emergency may, at the discretion of the Department Chair, be made up before the end of the semester. Students must have received a minimum of 13 lessons to take the jury at the end of the semester unless otherwise arranged by the Department Chair.

Rehearsals and Productions

Any member of a music, dance, or theater production failing to participate in a public performance or dress rehearsal of that production may jeopardize scholarship renewal and/or eligibility to participate in future productions.


Students must remain on campus until all of their final exams are completed. Final exams will not be rescheduled. Some courses may not require a final exam but may use a meeting period during the examination schedule for a final course meeting. Students in these courses are equally obligated to remain on campus and to attend any such required course meetings.

Course Cancellation Due to Low Enrollment

Undergraduate courses must meet an enrollment threshold of eight students in order to be offered; graduate courses must meet a threshold of six. Courses that have both undergraduate and graduate course numbers are held to the graduate threshold. Courses that are under-enrolled will be cancelled no later than the fifth business day after the first day of classes.


GPA Calculation

The Grade Point Average (GPA) is calculated by dividing the total amount of quality points earned by the total amount of credit hours attempted. The GPA may range from 0.0 to 4.0.

  • Pass/Fail courses at any amount of credit are not factored into the GPA.
  • Incomplete grades represent credit hours attempted but not completed; they are not factored into the GPA until a grade has been assigned for the class.
  • Withdrawals represent credit hours attempted but not completed and are not factored into the GPA.
  • Audits represent credits not attempted and not completed.

See section on Satisfactory Academic Progress for more specific implications regarding GPA.

Midterm evaluations are administered during the seventh or eighth week of each semester. Such evaluations are formally administered at the discretion of the faculty; even in the absence of a formal examination, all faculty must be prepared to provide a midterm progress report to each of their students. If faculty do not provide progress reports at midterm, a student may request such an evaluation. If a student makes such a request, the instructor is required to provide a progress report to the student in a timely manner.

Any student in danger of failing a course, or whose grade at midterm is at or below the equivalent of a C-, must receive a midterm warning from the instructor of the course. Such warnings will be delivered via email, and will be sent to the student’s academic advisor, Division Office, the Registrar’s Office, and the Academic Affairs Office. The warning must include the student’s grade at midterm and specific areas for improvement necessary to avoid failure of the course.

Incomplete Grades

A grade of Incomplete can be given at the instructor’s discretion in cases where a student’s work to date has her/him passing the course but for reason of illness or other documented emergency, the student is unable to complete the course by the end of that semester’s final exam period.

Incomplete grades can only be given when all of the following have been met:

  • The student’s work to date is passing;
  • Attendance has been satisfactory through at least 60% of the term;
  • An illness or other documented, extenuating circumstance legitimately prevents completion of required work by the last day of final exams;
  • The required work can reasonably be completed by the end of the following term;
  • The I grade is not based on a student’s failure to complete work nor is it a means of raising her/his grade by completing additional work;
  • The student initiates the request for an I grade before the end of the final exam period;
  • The student and instructor complete the Application for Incomplete Grade and the form is received by the Registrar’s Office before the end of the final exam period.

In all other circumstances, the appropriate grade earned by the student must be assigned. Grades of F are assigned for students who cease attending class without Withdrawing or taking other appropriate action.

The following provisions for Incomplete grades apply:

  • Grades of Incomplete must be made up by the last day of classes in the semester following the one in which the grade was assigned;
  • Grades of Incomplete should not be assigned in cases where the student must attend additional class meetings to complete the required course work;
  • The course work may be completed while the student is not enrolled;
  • The instructor submits the final grade on the completed Application for Incomplete Grade which will be kept in the student’s file in the Registrar’s Office; and
  • Grades of Incomplete remain on the student’s record for one term following the one in which they are assigned. After that time, grades of Incomplete become Fs.

Grade Disputes and Appeals

Students may, at any time, request information from their instructor regarding the components that were used to calculate their final grade. If a student notices either 1) a discrepancy or calculation error, or 2) has evidence that they were unfairly graded based on published grading standards, they may make an official appeal to their Department Chair (in Music) or to their Division Director (in Dance, Theater, and Liberal Arts). If the instructor is any of the above parties, the student may appeal directly to the Associate Dean for Academic Operations.

Grade Reports

Grade reports for individual courses are available through the Self Service portal after the instructor of the course has submitted the grades through Self Service.



Transfer Credits, Course Waivers, and Course Substitutions

Transfer credits and course waivers are considered completed credits and may apply toward a student’s degree requirements. Transfer credits are notated on a student’s transcript with a TR and course waivers are notated with a WV. Course substitutions are approved at the discretion of the Division Director only in cases where extenuating circumstances prevent a student from completing a required course. In these cases, alternative coursework may be substituted for a degree requirement.

Evaluation of Transfer, AP, IB, and CLEP Credits


Students who wish to receive credit for coursework completed at another institution or through AP, IB, and/or CLEP must submit a Credit Evaluation Request Form to the Registrar’s Office.

Transfer requests for Music, Dance, and Theater courses are evaluated by the relevant Division Director in consultation with the appropriate parties. The Registrar’s Office performs evaluations for Liberal Arts transfer credit and AP, IB, and CLEP. Credits earned through AP, IB, and CLEP are subject to the Conservatory’s transfer credit restrictions defined below.

Credit Evaluation Request Forms

are available at Students will be notified by the Registrar’s Office after evaluations have been completed.


In order for transfer credit and/or CLEP examinations to be evaluated, completed forms must be submitted by the end of the semester immediately following the term in which eligible coursework was completed. For example, forms regarding courses taken over a summer term must be submitted by the end of the subsequent fall semester. AP and IB request forms must be submitted by the end of a student’s first semester in residence. Requests for the evaluation of credit that do not adhere to this timeframe will not be considered.


Matriculated students who plan to take courses at another institution with the intention of receiving transfer credit are strongly encouraged to seek preapproval. Preapproval is only considered valid through the completion of the “preapproval” portion of the Credit Evaluation Request Form and is contingent upon successful completion of planned coursework.

ProArts Consortium

There is no limit on the number of courses students can take through the ProArts Consortium. However, students wishing to apply ProArts courses to their Conservatory degree requirements must complete the transfer credit process outlined above and are subject to the Conservatory’s transfer credit restrictions.

Life Experience

The Conservatory recognizes that some students have had experience comparable to in-class learning in a non-classroom setting. Limited credit may be granted only for verifiable learning—either knowledge or skills—acquired during life experience, not for the experience itself. Students are charged for earned Life Experience credit at half of the per-credit rate applicable to the appropriate degree, diploma, or certificate program. The acceptance of Life Experience credit is evaluated at the discretion of the Associate Dean for Academic Operations.

Restrictions on the Acceptance of Credit

Minimum Grade Requirements

Only courses with grades of C or higher are eligible for undergraduate transfer credit; only courses with grades of B- or higher are eligible for graduate transfer credit.

Music Division

No more than six credits can be transferred toward a graduate degree. No credits may be transferred toward a graduate diploma or certificate program. No transfer credit is awarded for applied lessons. Students may be granted advanced standing based on the assessment of the student’s first jury.

No transfer credit is awarded for music theory courses. All incoming students take a placement examination upon matriculation that determines their standing in the music theory sequence. Students who place into an advanced level of music theory are waived from lower-level coursework.

Dance Division

The class level at which a transfer student enters the Conservatory is based on the student’s artistic level as determined by the Division Director upon matriculation. Students will receive either transfer credit or course waivers for lower-level requirements on a case-by-case basis depending on the credits earned and coursework completed at the prior institution.

Theater Division

No transfer credit is accepted for applied coursework at the undergraduate level; no transfer credit is accepted at the graduate level.

Liberal Arts Division

A minimum of 50 percent of a student’s required Liberal Arts credits must be completed through Conservatory courses. Expository writing courses completed at another institution may be considered as transfer credit for LA 101 and/or LA 102 but will not be considered toward the Liberal Arts elective distribution requirements.

Courses Used Toward the Completion of Another Program

Transfer credit will not be granted for courses that have been used to complete requirements for a diploma or degree at a lower program level. For example, collegiate coursework used to complete high school graduation requirements may not be transferred toward an undergraduate degree; no graduate level coursework used to complete an undergraduate degree may be transferred toward a graduate program.

Students who have completed a degree at the same level may apply courses toward their Conservatory degree. Such courses are considered waivers rather than transfer credit but follow the transfer credit process for approval. Students who have completed an Associate’s or Bachelor’s degree at another institution are not subject to the 50 percent rule for Liberal Arts credits articulated above if applying those courses to a Conservatory undergraduate degree. Regardless of the amount of credits waived, students must complete a minimum of four full-time semesters in residence.



Satisfactory Academic Progress

All students must meet standards for Satisfactory Academic Progress (SAP) in order to maintain good standing at the Conservatory. SAP reports are run at the completion of every academic term, including summer sessions. The SAP Committee performs evaluations upon completion of the Conservatory’s official grading period using only the grades and notations present on a student’s transcript at that time.

SAP Standards

Undergraduate students must meet the following standards in order to maintain SAP:

  • a minimum cumulative and semester grade point average of 2.0;
  • successful completion of at least 12 credits each semester;
  • successful completion of at least 67 percent of attempted credits cumulatively and by semester.

Graduate students must meet the following standards in order to maintain SAP:

  • a minimum cumulative and semester grade point average of 2.7;
  • successful completion of enough credits to equal full-time enrollment;
  • successful completion of at least 67 percent of attempted credits cumulatively and by semester.

dditional Standards for Federal Financial Aid

 Minimum Timeframe

Students must complete their program of study within 150 percent of the published length of the program. For example, a student enrolled in the B.M. in Piano Performance (128 credits) must show, upon completion of each semester, the reasonable ability to earn their degree with no more than 192 attempted credits.

Second Year Qualitative Review

A specific qualitative review is performed for students in programs with expected lengths greater than two years. After the completion of their second academic year, these students must have earned a cumulative GPA of 2.0.

If students do not meet either of the standards defined above, they lose their eligibility for Federal Financial Aid.

mpact of Specific Grade and Credit Types on SAP Calculations


  • The quantitative and qualitative components of SAP are impacted by various grade and credit types.
  • Grades or recorded symbols of Fail (F), Incomplete (I), and Withdrawal (W ) are considered unsuccessfully completed credits and are included in SAP calculations.
  • Grades of below a B- for graduate students are considered unsuccessfully completed credits.
  • Transfer credits (TR) that count toward a student’s current program are considered attempted and completed credits,
  • Course waivers (WV ), and audited courses (AU) are not considered attempted credits and are not factored into SAP calculations. If a student repeats a course because of a prior failed attempt, the credits associated with the repeat attempt are considered additional attempted credits. Students may repeat a course due to failure only one time. If a course is failed a second time, federal Title IV aid will not pay for a third attempt.
  • Remedial coursework is included in qualitative assessment mechanisms (GPA).
  • In cases where a student changes programs, grades and credits that apply solely to one program and not the other may be excluded from SAP calculations.

inancial Aid and Academic Warning

Students who do not meet the SAP standards defined above will be placed on Financial Aid and Academic Warning for the following semester. Students who are placed on Financial Aid and Academic Warning will receive a written Academic Action Plan detailing the steps necessary for the student to return to good academic standing. In most cases, Academic Action Plans for students on Financial Aid and Academic Warning require the student to successfully achieve SAP during their Warning semester, though broader and/or more stringent standards may be implemented on a case-by-case basis. Students may not appeal a warning status.

inancial Aid and Academic Suspension

Students who do not meet SAP and/or the stipulations of the Academic Action Plan after their semester on Warning are placed on Financial Aid and Academic Suspension. Suspensions may be effective for one or two semesters depending on a student’s program of study and their outstanding academic requirements. Suspensions will impact a student’s expected graduation date and class level standing. Students on Financial Aid and Academic Suspension cannot register for courses and do not receive any Conservatory scholarship. The terms and conditions of the suspension are detailed in a written Academic Action Plan. Academic Action Plans for students on Financial Aid and Academic Suspension will be broader and/or more stringent than those implemented for students on Warning. The stipulations of the Academic Action Plan must be met before the Conservatory will consider reinstatement. Students who are reinstated are placed on Financial Aid and Academic Probation.

inancial Aid and Academic Probation

Students are placed on Financial Aid and Academic Probation as either the result of a successful suspension appeal or reinstatement after a suspended semester(s). Students on Financial Aid and Academic Probation continue to receive their Conservatory scholarship. Probationary students who fail to achieve SAP as detailed in their Academic Action Plan will be dismissed.

ivisional Probation

In addition to the SAP standards defined above, students must meet the academic and artistic expectations for good standing within their Division. Students who do not meet such standards are placed on Divisional Probation and have one semester in which to resolve their probationary status. If a divisional probation is not resolved within one semester the student may be dismissed from the Conservatory. Divisional probations are overseen by the Division Director.


The Sophomore Promotional is an opportunity for a broad and comprehensive mechanism of artistic assessment. All undergraduate students are candidates for promotion at the completion of the third semester in residence. Students in the Master of Fine Arts in Musical Theater are evaluated for promotion after their first year of study. The timeline for the promotion of transfer students is determined on a case-by-case basis. Students who are not promoted are placed on Promotional Probation for the following semester. Students on Promotional Probation who do not successfully complete their promotional by the end of the probationary semester may be dismissed. Requirements for each Division’s Sophomore Promotional are maintained in the divisional handbooks.

Music Division

Students may be placed on Theory and History Probation after the failure of one remedial course and/or two core theory and/or history courses. The failure of a second remedial course or a third core theory and/or history course may result in dismissal.

Dance Division

Students may be placed on Artistic Probation as a result of a grade of C or lower in core movement courses (DA 121/221/321/421 and DA 131/231/331/431) or Performance Repertory (DA 161/261/361/461). Students who receive a grade of Incomplete in either or both of these courses are not placed on Artistic Probation but will be factored into a student’s SAP calculation. Failure to achieve a grade of C+ or higher in these courses during the probationary semester may result in dismissal. Students on Artistic Probation may not register for Performance Repertory and cannot participate in Dance Division mainstage productions. 

Theater Division

Students who do not maintain a semester grade point average of 2.70 are placed on Artistic Probation. Additionally, students must earn no less than a B- in each Musical Theater, Acting, Voice and Speech, and Movement course in which they are enrolled. Failure to achieve these measures during the probationary semester may result in dismissal. Students on Artistic Probation are not allowed to audition or participate in any performance.


Students who have been placed on Financial Aid and Academic Suspension or who face dismissal due to the unsuccessful resolution of a divisional probation may appeal to be reinstated only in cases of extenuating circumstances. Students may not appeal the validity of the metrics for SAP standards or divisional probations. Appeals must be made in writing within 10 business days of the date of the suspension letter. Students may only appeal a particular action once. The Vice President for Academic Affairs/Dean reviews all appeals and is the only and final point of appeal.

If a Financial Aid and Academic Suspension appeal is approved, the student will be placed on Financial Aid and Academic Probation and will receive an academic action plan detailing the required measures in order to regain SAP (see above). If a Divisional Probation appeal is approved, the student’s probationary status will be reinstated for one semester. If a student fails to meet the stipulations of the probationary semester immediately following an appeal, the student will be dismissed.


It is the policy of the U.S. Government and the Conservatory that students have sufficient English language skills to participate successfully in campus life and their chosen curriculum. The Conservatory offers a comprehensive program of English as a Second Language (ESL) courses during the academic year to support Conservatory students.

English Evaluations

All incoming non-native English speakers are required to undergo an English language evaluation upon matriculation, regardless of their Test of English as a Foreign Language (TOEFL) score. This evaluation will help determine if students need extra support in English to succeed at the Conservatory. If a student does not pass this exam, they will be given the option to join the Music and English Intensive Program (MEIP), after which (provided they successfully pass the evaluation) they may officially matriculate into a degree program. ESL courses assigned as a result of this evaluation are graduation requirements and are not optional; students may not drop or withdraw from ESL courses except in cases of serious illness or family emergency requiring withdrawal from all courses prior to completion.

he Music and English Intensive Program (MEIP)

Students who are artistically accepted into a degree or diploma program for the fall semester and earned a TOEFL iBT score of 50 or higher are invited to join the summer MEIP session. At the end of the 6-week program, students take a test to see if they qualify to begin their degree or diploma program in the fall.

If a student’s TOEFL score was below 50, they must attend MEIP for at least one full semester before they can qualify to begin their degree or diploma program. These students also need to take a test at the end of the MEIP semester and earn a passing score. The Conservatory welcomes and encourages students to come to the summer session as well; these students are still expected to enroll in a semester-long MEIP session before beginning their studies at the Conservatory.


Matters of academic integrity are governed by the Judicial Board. More information about all academic and non-academic codes of conduct can be found in the Student Handbook: http://www.


Confidentiality of Records

The Conservatory complies with the provisions of the Family Educational Rights and Privacy Act of 1974 (FERPA). The Boston Conservatory is obligated not to disclose any non-public information outside the institution without the student’s prior written consent except as noted in the FERPA.  

Students may inspect and review their education records upon request to the Registrar. Students should submit to the record custodian a written request that identifies as precisely as possible the record or records they wish to inspect. The record custodian will make arrangements for access to the appropriate records and notify the student of the time and place where the records may be inspected. Access must be given within 45 days of the request.

 The Conservatory reserves the right to refuse student access to the following records:

  1. Financial statements of student’s parents.
  2. Letters and statements of recommendation for which the student has waived their right of access, or which were placed in the file before January 1, 1975.
  3. Records connected with the student’s application to Conservatory if that student was denied admission. Furthermore, The Boston Conservatory reserves the right to deny transcripts or copies of records not required to be made available by FERPA for any of the following reasons:

a.  The student has an unpaid financial obligation to the Conservatory.
b.  There is an unresolved disciplinary action against the student.
c.  The student has defaulted on repayment under a Title IV loan program or owes a refund to a Title IV financial aid program.

Correction of Education Records

Students have the right to ask to have records corrected that they believe are inaccurate, misleading, or in violation of their privacy rights. Following are the procedures for the correction of records:

  • The student must make a written request for a change of record to the appropriate official of the Conservatory. In doing so, the student should identify the part of the record to be changed
  • and specify why it is thought to be inaccurate, misleading, or in violation of the student’s privacy or other rights.
  • If, after careful consideration, the Conservatory cannot honor the requested change of record, the student will be so notified and informed of their right to appeal. The student will be afforded a full and fair opportunity to present evidence relevant to the issues raised in the original request to amend their records.
  • A written decision will be prepared and sent to the student within two weeks of the appeal. The decision will be kept as part of the student’s permanent record.
  • If the appeal is successful, records will be changed appropriately; if denied, the record stands.

irectory Information

The Conservatory does not release directory information to any individual or agency other than those specified below under Disclosure of Education Records.

Disclosure of Education Records

The Conservatory will disclose information from a student’s education records only with the written consent of the student, except:

  • To school officials who have legitimate educational interest in the records;
  • To officials of another school in which a student seeks to enroll or has enrolled;
  • To officials of the U.S. Office of Education and others associated with the state and local education authorities;
  • In connection with a student’s request for or receipt of financial aid, as necessary to determine the eligibility, amount or conditions of the financial aid, or to enforce the terms and conditions of the aid;
  • If required by a state law requiring disclosure that was adopted before Nov. 19, 1974;
  • To organizations conducting certain studies for or on behalf of the Conservatory;
  • To accrediting organizations to carry out their functions;
  • To comply with a judicial order or a lawfully issued subpoena.


Record of Requests for Disclosure

The Boston Conservatory will maintain a record of all requests for and/or disclosure of information from a student’s education records. The record will indicate the name of the party making the request, any additional party to whom it may be re-disclosed, and the legitimate interest the party had in requesting or obtaining the information. The parents or eligible student may review this record.

ypes and Locations of Records

  • Academic Records (Registrar’s Office)
  • Billing and Charges (Bursar’s Office)
  • Financial Aid Records (Financial Aid Office)
  • Disciplinary and Health Records (Office of the Dean of Students)



 2014-2015 Conservatory Catalog

Click on the link above to access the 2014-2015 Conservatory Catalog.

2013-2014 Conservatory Catalog

Click on the link above to access the 2013-2014 Conservatory Catalog.


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