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Financial Policies

Bursar General Policies

Bills and Payments

Billing statements and other related information are mailed on or around June 15 (for fall semester) and the last week of November (for spring semester).   Revised billing statements are mailed in mid-August.   All other revised statements are given to the student directly at the college (mid-October and mid-February), and it is the student’s responsibility to forward the bill to the person(s) responsible for his/her financial affairs.  Payments are due on July 15 for the fall semester and December 31 for the spring semester.  Bills not paid in full will be considered late, and a fee of $200 will be assessed.

Billing statements and other related information for the Institute of Music Education students are mailed to the student’s home address by the end of May/early June (for summer semester), early August (for fall semester), and the first week of December (for spring semester).  Revised statements are mailed to the students in early September.   All other revised statements are given to the student directly at school or mailed upon request.   Payments are due by the week before each program begins.   Bills not paid in full will be considered late, and a fee of $200 will be assessed.

For an account to be considered paid/covered in full, the Conservatory must receive payment by check, money order, cash, wire transfer and/or have expected funding (e.g., TuitionPay monthly payment plan, approved student loans, approved parent loans, a scholarship notice, documented federal or state aid and/or proof of expected payment from a 529 Prepaid Tuition Plan).  The Bursar’s office does not take credit or debit card payments.  Payment can be made in any combination of the above, and all arrangements must be completed by the above dates.

Administrative Withdrawal Policy Current Balances

Any student who has not paid or does not expect to have sufficient funding scheduled to cover his or her outstanding account balance prior to the first day of classes may be subject to the Administrative Withdrawal Policy and academic withdrawal.  The student may complete and sign a student promissory note at the Bursar’s office in order to start classes.  To complete this promissory note, the Bursar will require the student to demonstrate a financial plan that will cover the entire outstanding balance.

Examples of acceptable financial sources include:

  • Any combination of approved student loans
  • Approved parent loans
  • A private scholarship notice
  • A TuitionPay monthly payment plan contract
  • Documented federal or state aid
  • Proof of expected payment from a 529 PrePaid Tuition Plan

Please note: If the school has not received the results of the student’s Free Application for Federal Student Aid (FAFSA) prior to the completion of the promissory note, the estimated federal financial aid cannot be used to complete the promissory note.

If the student is not able to demonstrate a viable financial plan and/or no student promissory note has been signed, he or she will be administratively withdrawn (i.e.,  the student will not be allowed to attend classes, rehearsals, auditions or participate in any other Conservatory activities).  In addition, he/she will not be allowed to move into Conservatory housing or use a meal plan.

When a student signs a promissory note, that student has the first 10 class days to fulfill the financial plan outlined in the promissory note.  A student who presents a viable financial plan can sign a promissory note until the end of the ninth day of class.

However, all promissory notes must be fulfilled by the end of the 10th day of class.  If the requirements outlined in the promissory note are not met by the end of the 10th day of classes, the student will be administratively and academically withdrawn from classes, housing, the meal plan and all other Conservatory activities, including auditions and rehearsals.  If a student is in Conservatory housing and/or on a meal plan, he/she will have to vacate the room and can no longer use the meal plan.  The student must vacate his/her room by the third day after the 10th day of classes.  The Dean of Academic’s office will be notified of any student who signs or does not sign a promissory note.  The Dean will notify all students who may be administratively and academically withdrawn.  A late payment fee of $200 will be assessed to any student account that has a balance due after the published due date.

Outstanding Balances from Prior Semester

A student with an outstanding balance from a prior semester is subject to the administrative Withdrawal Policy if this prior semester balance is not paid in full before the first day of the new semester.  He or she will be administratively and academically withdrawn from classes, housing, the meal plan and all other Conservatory activities, including auditions and rehearsals.

Outstanding Balances during the Semester

If expected funding from loans and/or TuitionPay monthly payments are in default or cancelled on a student’s account during the semester, the student may be administratively and academically withdrawn from classes, housing, the meal plan and all other Boston Conservatory activities, including auditions and rehearsals.  It has been and remains the policy of the Conservatory to withhold all diplomas, degrees, official transcripts, and other official recognition of work done at the Conservatory from students with any outstanding debts to the Conservatory.  This policy includes, but is not limited to, amounts owed in satisfaction of tuition, loan agreements, fees and charges, as well as monies owed for occupancy of Conservatory residences and food service.  No student with an outstanding balance, including library fines, will be allowed to participate in commencement.  No student may withdraw from the Conservatory in good standing or graduate from the Conservatory unless all current obligations to the Conservatory are paid in full.  Any student who does not fulfill the financial commitments to which they agreed may be subject to the Administrative Withdrawal Policy.

Bursar Refund Policy

Withdrawal from Enrollment

A student withdrawing from The Boston Conservatory must do so in writing to the Registrar.  In the event of withdrawal, leave of absence or dismissal, charges will be determined based on the number of class days the student has attended.  The confirmed last date of class attendance or housing occupancy will be considered the official last date of attendance.

Refunds are calculated for the fall and spring semesters using the following schedule:

Termination Date: Refund

  • Before the first day of classes: 100%
  • Within 10 class days: 80%
  • Within 15 class days: 60%
  • Within 20 class days: 40%
  • Within 25 class days: 20%
  • After 25 class days: None

Refunds are calculated for the Institute for Music Education (Summer) by the following schedule:

Termination Date: Refund

  • Before the first day of classes: 100%
  • Within 3 class days: 80%
  • Within 4 class days: 60%
  • Within 5 class days: 40%
  • Within 6 class days: 20%
  • After 6 class days: None

Any additional charges related to courses exceeding the maximum credit load (please refer to your individual advising manual) will be refunded according to the above refund schedule.

The application fee and deposits (for tuition, room and board) are not refundable.  No fees (e.g., general student, student activity, health service, gym and medical insurance) are refunded after the start of classes.  The refund policy as stated above applies to tuition, room and board charges only.

Refund for Conservatory Housing and Meal Plans

The refund policy described above also pertain to room and board charges for a student who is withdrawing from the Conservatory. Students who withdraw from Conservatory housing and/or meal plans, but are not withdrawing from the Conservatory, are not eligible for a room and board refund. In addition, students who are removed from the residence halls for disciplinary reasons are not eligible for a room and board refund.

Tuition Refund Appeal Process

The Tuition Refund Appeal Committee will review an appeal received no later than 120 days from the date on which the student withdraws from the course(s).  Any appeal must be submitted in writing to the Bursar and include supporting documentation (e.g.,  copies of registration forms, drop/add forms, medical documentation, military activation papers).  Since the information concerning procedures, dates for drop/add and/or course withdrawal are widely publicized, the Tuition Refund Appeal Committee will not consider an appeal that is not filed in compliance with these guidelines.

An appeal will be considered for the following reasons:

  • Death of the student or death in the student’s immediate family (parent, sibling, offspring, spouse, domestic partner or guardian).
  • Voluntary or involuntary medical withdrawal.
  • A medical emergency in the student’s immediate family (parent, sibling, offspring, spouse, domestic partner or guardian).
  • Military activation.
  • Special circumstances as deemed appropriate by the Committee. 

This appeal process pertains to tuition charges only.  Fees are non-refundable, and room and board charges are refunded according to the refund policy, publicized in both the Student Handbook and on the website.  A tuition refund appeal for any student who has financial aid is subject to guidelines and/or restrictions set forth by federal/state agencies.  The Committee may decide that the credit balance, which results from a refund of tuition, will remain on the student’s account and be applied against future charges when he/she returns to the Conservatory.   

The Committee will issue its decision within four weeks of receipt of all necessary documentation.  The Committee’s decision is final.

Refund of Credit Balances

1.Credit balances from Federal Title IV funds (Pell Grants, SEO Grants, Subsidized and Unsubsidized loans, PLUS and Grad PLUS loans):  When Federal Title IV funding is received and posted to the student’s account and creates a credit balance, refunds will be issued automatically to the student approximately 7–14 days after the 10th class day.  All refunds are issued to the student unless one of the following situations apply: 

  • The student instructs the Financial Aid or Bursar’s office in writing to issue the refund to another party.  
  • The Title IV authorization form, completed by the student at the beginning of each year, specifies the credit balance should remain on the student account.
  • If there is a Parent Plus loan, the refund is issued to the parent.  The parent may instruct the Financial Aid or Bursar’s Office in writing to issue the refund to another party, leave on the account or return to the lender.  

Pell eligible students who are expecting a Title IV refund will receive a book stipend no later than seven days after the beginning of the semester.  A Title IV Refund is made up entirely of federal funds (Pell, SEOG, Subsidized Loan, Unsubsidized Loan and PLUS Loan).

Checks should be ready for pickup or mailing no later than 14 days after the funds are posted to the student’s account.  Checks not picked up by the student within 21 days of processing will be mailed.  If the student or parent cannot be located, the funds must be returned to the appropriate Title IV program.

2.Credit balances from all other funds (cash payments, scholarships, grants, PrepaidTuition 529 Plans, TuitionPay monthly payments): Refunds from credit balances from all other funds will be issued to the student upon request in writing, via email, by telephone or by visiting the Bursar’s Office.  Refund checks can be issued 7–14 days after the 10th day of class.   In order to allow sufficient time for the refund process, the Conservatory requires 14 business days from the receipt of the refund request to the issuance of the refund check.  

Credit balances from withdrawal or leave of absence of a student: A credit balance created from a refund issued to a student who is withdrawing or taking a leave of absence from The Boston Conservatory will be processed and mailed to the student once the Registrar’s Office has officially changed the student’s status and the Financial Aid Office has completed any necessary adjustments.  If a student has federal aid, the school has 14 days from the date the Financial Aid Office does a Title IV refund calculation to process and make available for pickup/mail a refund check.

Acknowledgment of Responsibility for Collection Expenses

Before the beginning of each academic year for which a student is enrolled at The Boston Conservatory, the student is required to sign the Conservatory’s Acknowledgement of Responsibility for Collection Expenses form.  The signed form certifies his or her agreement to pay any and all collection expenses, including attorneys’ fees, incurred by the Conservatory relating to amounts owed by the student to the Conservatory.  Students are liable for any and all costs and expenses, including attorneys’ fees, incurred by the Conservatory in connection with any and all collection or attempted collection of monies due and owing the Conservatory.

Financial Aid Information

The Boston Conservatory Financial Aid Office administers a variety of assistance programs to help students finance their education when their own and their families’ resources are inadequate for that purpose.  It is a fundamental principle of financial aid that the students must first depend on their own resources and those of their family before asking the Conservatory for assistance.  Scholarship and financial aid resources may be awarded individually or in combination, depending on the applicant’s need and qualifications.  While the Conservatory is unable to meet the financial needs of all who apply, every effort is made to distribute funds as equitably as possible so that the greatest number may benefit.

Entering students are considered for Boston Conservatory Scholarships based on performance at the time of audition.  If a student does not receive a scholarship at the time of entrance, he or she may apply for one as a returning student.  Returning students may also apply for an increase in an existing scholarship.

To become eligible for need-based aid, students are required to file the FAFSA. The deadline to submit the FAFSA for entering students is March 1.  The deadline for returning students is May 1.  The Boston Conservatory’s federal code number for the FAFSA form is 002129.

Music Education Program

New and returning students entering The Boston Conservatory Music Education Program are eligible to receive funding under institutional and federal aid programs.  Music Education students receive their own institutional scholarships and grants, separate from the rest of the Conservatory.  See Forms of Financial Aid (below) for more information.  Because this program requires summer enrollment, Federal Subsidized and Unsubsidized Loan eligibility may run out before the end of the academic year.  In that situation, there are other loans that students may apply for, such as the Federal Grad PLUS Loan and private educational loans.  These loans require credit checks.  Students entering this program are encouraged to contact the Financial Aid Office to discuss the portion of their aid that can be used during summer sessions and how it will affect the school year to follow.

Forms of Financial Aid

The following types of aid are available individually or in combination and must be applied for each year.

Federal Pell Grants

Pell Grants are offered by the federal Government to undergraduate students.  Only the neediest of students are eligible for Pell Grants.  Eligibility is determined by the FAFSA.  Amounts range from $329 to $5,550 per year.

Federal Supplemental Education Opportunity Grants

The SEOG is partially funded by the federal government.  These grants are available only to a limited number of applicants and first preference is given to those who are also eligible for the Pell Grant.  SEOG eligibility and award amount is determined by the results of the FAFSA.  

Federal Work-Study

Federal Work-Study (FWS) is a program of part-time employment  funded partially by the federal Government.  Students are allotted a certain amount of FWS and earn their allotment in a variety of jobs on and off campus.  Wages are paid directly to the student on a biweekly basis.  FWS eligibility is determined by the FAFSA.  Funds are limited, so not every student who wishes for FWS may receive it.

Conservatory Scholarships

Performance-based merit scholarships are available to students who demonstrate the highest artistic skills.  These scholarships are renewable and are described below.

Music Education Scholarships

(Music Education students only)

The Music Education Scholarships are merit based and are determined by the Music Education Admissions Committee from a review of all application materials and the interview/audition.  They are awarded per credit.

Music Education Tuition Assistance Grants

(music education students only) TAGs are awarded in the amount of $335 per credit for students who are enrolled in another Conservatory program when they apply to the Music Ed Program OR who have completed a Conservatory program within 2 years of applying for the Music Ed Program. All other students are awarded $135 per credit.

Federal Direct Subsidized Loans

(undergraduates & graduates) This need-based loan program requires the completion of the FAFSA. If the applicant is eligible, the federal government pays the interest on the loan while the student is enrolled at least half-time. This need-based loan program requires the completion of the FAFSA. If the applicant is eligible, the federal government pays the interest on the loan while the student is enrolled at least half-time. The interest rate on Subsidized Stafford Loans disbursed after July 1, 2009 is fixed at 5.6%. The interest rate for loans disbursed after July 1, 2010 is fixed at 4.5%

Maximum borrowing limits are as follows:

  Annual Limit Aggregate Limit
Undergraduates:
$23,000
Freshmen  $3,500  
Sophomores $4,500  
Juniors $5,500  
Seniors $5,500  
Graduates: $8,500 $65,500

Stafford Loans in lesser amounts are available for less than full-time students.

Federal Direct Unsubsidized Loans

(undergraduates & graduates) Applicants who are not eligible for Subsidized Stafford Loans may apply for Unsubsidized Stafford loans. These loans are available in the same amounts described above (minus any Subsidized Stafford Loan), but interest starts to accrue right away. The student can defer paying the interest, but it will accrue and be added to the principal. The application procedure is the same as for The Subsidized Stafford Loan.

Independent students and dependent students whose parents have been denied the Federal PLUS Loan may obtain Unsubsidized Stafford Loans in the following amounts (minus any Subsidized Stafford Loan):

  Annual Limit Aggregate Limit
Undergraduates:   $46,000
Freshmen $7,500  
Sophomores $8,500  
Juniors $10,500  
Seniors $10,500  
Graduates: $20,500 $138,500

Starting after July 1, 2008 all undergraduate students (who fill out the FAFSA) may receive $2000 in an Unsubsidized Stafford Loan in addition to their other Subsidized or Unsubsidized Stafford Loan eligibility.

Federal Direct Parent PLUS Loans

Parents* of dependent undergraduates may apply for a PLUS Loan for any amount up to the full cost of attendance, less any financial aid (loans, grants, scholarships, work study, etc.).  The FAFSA is required for the PLUS Loan.  A credit check will be made by the lender before the loan is granted.  Repayment begins as soon as the loan is completely disbursed.  For most PLUS loans, this means 60 days after the second disbursement of the loan; however, it is now possible to defer making PLUS Loan payments until after the student leaves school.  Borrowers must request the deferment when they fill out the application.  Parents who do not make their payments and do not make deferment arrangements will be denied any subsequent PLUS Loans.

*Only biological or legally adopted parents are eligible for the PLUS Loan.  Stepparents are eligible only if they are married to the biological parent at the time they apply for the PLUS Loan and if their income information is included on the FAFSA.  Grandparents or legal guardians are not eligible for the Parent PLUS Loan unless they have legally adopted the student.

Federal Direct GradPLUS Loans

The same rules and regulations apply for this loan as for the Parent PLUS Loan.  The only difference is that the borrower is a graduate student and not a parent of an undergraduate student.

Conservatory Poirier Loans

This loan program results from a generous bequest from the estate of the late Alfred Poirier, a patron and sponsor of the arts.  A limited number of loans are available to seniors who are U.S.  citizens with need.  The maximum amount that can be borrowed is $7,500 per year or $3,750 per semester.  The interest rate is 6.0% and the loan has a 120-day grace period.  Eligibility for The Poirier Loan is determined by the Financial Aid Office.

Deferred Payment

Students and parents desiring to pay educational expenses in monthly installments for the fall and spring semesters may make arrangements with the following agency:

TuitionPay Plan
(800) 635-0120
https://tuitionpay.salliemae.com

Arrangements for the deferred payment plan listed above should be made by June each year.  The Boston Conservatory does not offer deferred payment arrangements or installment payment programs other than those listed above.  Please see the Bursar General Policy section for more information on the payment plan.

Financial Aid Policies

Title IV Code of Conduct

The Boston Conservatory seeks to ensure transparency in the administration of its student financial aid program and to avoid the harm that may arise from actual, potential or perceived conflicts of interest.  In addition, the Higher Education Opportunity Act sets conditions for educational institutions to participate in Title IV programs and requires the development of and compliance with a code of conduct prohibiting conflicts of interest for its financial aid personnel [HEOA § 487(a)(25)].  To fulfill these institutional goals and to comply with federal law [HEOA § 487(e)], The Boston Conservatory has adopted the following code of conduct:

All Officers, employees and agents of The Boston Conservatory who have responsibilities with respect to student educational loans must comply with this code of conduct.

1.Ban on revenue-sharing arrangement with any lender.  Neither The Boston Conservatory as an institution nor any individual officer, employee or agent shall enter into any revenue-sharing arrangements with any lender.

2.Ban on receiving gifts from a lender, guaranty agency or loan servicer.  No officer, employee or agent, or any of their family members, shall solicit or accept any gift from a lender, guarantor or servicer of education loans.  For purposes of this prohibition, the term “gift” means any gratuity, favor, discount, entertainment, hospitality, loan, or other item having a monetary value of more than a minimal amount.

3.Ban on contracting arrangements.  No officer, employee or agent shall accept from any lender or affiliate of any lender any fee, payment, or other financial benefit (including the opportunity to purchase stock) as compensation for any type of consulting arrangement or other contract to provide services to a lender or on behalf of a lender relating to education loans.

4.Ban that prohibits steering borrowers to particular lenders or delaying loan certifications.  The Boston Conservatory shall not assign through award packaging or other methods any first-time borrower’s loan to a particular lender; or refuse to certify or delay certification of any loan based on the borrower’s selection of a particular lender or guaranty agency.

5.Ban on offers of funds for private loans.  The Boston Conservatory shall not request or accept from any lender an offer of funds for private loans, including funds for an opportunity pool loan, to students in exchange for providing concessions or promises to the lender for a specific number of Title IV loans made, insured or guaranteed a specified loan volume, or a preferred lender arrangement.  An “opportunity pool loan” is defined as a private education loan made by a lender to a student that involves a payment by the institution to the lender for extending credit to the student.

6.Ban on staffing assistance.  The Boston Conservatory shall not request or accept from any lender any assistance with call center staffing or financial aid office staffing.

Ban on advisory board compensation.  No one employed in the financial aid office or that has any responsibilities with respect to education loans or other student financial aid shall derive any material benefit from serving on an advisory board, commission, or group established by a lender, guarantor or group of lenders or guarantors.  However, such individuals may be reimbursed for reasonable expenses incurred in serving on such advisory board, commission, or group.

Withdrawal from Enrollment

A student withdrawing from the Conservatory must do so in writing to the Registrar.  In the event of withdrawal, leave of absence or dismissal, charges will be determined based on the number of class days the student has attended.  The date the written notice is received will be considered the official last date of attendance.

Students are reminded that the refund policy on withdrawals, as stated in the Bursar’s Information section, is the official one, regardless of any payment arrangements.

Withdrawal and Institutional Financial Aid

Institutional financial aid is refunded using the same schedule as tuition refunds (see Bursar’s Information).  For example, a student who leaves the school within 10 class days is charged 20 percent of his or her tuition and would be allowed to keep 20 percent of his or her institutional aid (Conservatory Scholarship, Tuition Assistance Grant, etc.).

Withdrawal and Federal Financial Aid

Students who receive federal financial aid have their refunds calculated in another way.  The Financial Aid Office recalculates students’ eligibility for federal funds when they withdraw, are dismissed or take a leave of absence before completing 60 percent of the semester.

The recalculation determines how much federal aid a student has “earned” by dividing how many calendar days the student has attended class by the number of calendar days in the semester (excluding scheduled breaks of five days or more).  This is based on the date of the official withdrawal received by the Registrar’s Office.  If no such official withdrawal exists, then the Financial Aid Office can use the 50 percent mark of the semester.

If the student has completed at least 60 percent of the semester, then he or she is said to have “earned” 100 percent of his or her federal financial aid and none of it need be returned to the federal Government.

Any “unearned” aid must be returned to the federal Government in the following order (each fund is fully refunded before moving to the next fund):

1.Federal Unsubsidized Loan

2.Federal Subsidized Loan

3.PLUS Loan (Grad or Parent Loan)

4.Pell Grant

5.Supplemental Educational Opportunity Grant

If the student has received a refund before withdrawing from school, then the student may be required to repay some or all of those funds.  Any funds remaining after these restorations have been made will be refunded to the student within 30 days of the student’s withdrawal.

Satisfactory Academic Progress

Federal Satisfactory Academic Progress

To be eligible for federal financial aid at The Boston Conservatory, a student must maintain satisfactory academic progress.  Students are evaluated for academic progress every semester.  The federal government requires that students be evaluated both quantitatively and qualitatively.  The quantitative evaluation is determined by counting the number of credits earned versus those attempted.  Students must earn at least 67 percent of the credits they attempt cumulatively and by semester.

For example, if over the course of his college career, a student has taken 50 credits but fails or withdraws from several classes and earns only 25 credits, that student has earned 50 percent of all the credits he has attempted and will be placed on Financial Aid Warning.  The same is true if the student takes 12 credits in one semester and earns only six of them.  The student will have earned only 50 percent of his semester credits and will be placed on Financial Aid Warning.

Another element of the quantitative evaluation is the maximum time frame.  At The Boston Conservatory, students must finish within the maximum time frame of 150 percent of the published length of their program.  If a student goes over the 150 percent mark, then he or she is no longer eligible for financial aid.  For example, a student in the BFA Musical Theater Program must earn 133 credits to graduate.  One hundred and fifty percent of 133 is equal to 199.5 credits.  A musical theater undergrad may only attempt 199.5 credits in order to earn the 133 credits he or she needs.  If he or she has not earned 133 credits after attempting 199.5, then he or she is no longer eligible for federal financial aid.  Please check the credit load for your individual program to determine the 150 percent mark.

The qualitative evaluation is determined by the cumulative and semester grade point average (GPA).  Freshmen must maintain a cumulative and semester GPA of at least 1.7.  Other undergraduate students must maintain a cumulative and semester GPA of 2.0 (C), and graduate students must maintain a cumulative and semester GPA of 2.7 (B-).  At the conclusion of each semester, the grade point average (GPA) and credit hour load of each student are reviewed.  Letter grades of A through D are considered credits earned.  The following are considered credits not earned:

F: Failing grade

NC: No credit grade or audit

NG: No grade turned in by instructor

W: Withdrawal

I: Incomplete

Students who receive an Incomplete for a class have five weeks from the start of the next semester to earn a grade in that class.  Grades that remain Incomplete after five weeks will be replaced with an F. Satisfactory Academic Progress will be recalculated after the five-week period has passed, and any student who has not completed the minimum requirements of his or her program of study will go on either financial aid probation or financial aid suspension.

Transfer credits are considered to be earned, but will not be included in the GPA calculation.

Attendance during the summer will be considered in both the quantitative and qualitative evaluations of satisfactory academic progress.

Financial Aid Warning

Students who fail to complete the minimum requirements of the programs of study in any of the categories previously described are placed on Financial Aid Warning for the following semester.  Students are eligible for financial aid while on probation.  During the probationary semester, freshmen must earn a cumulative semester GPA of 1.7; other undergraduate students must earn a cumulative and semester GPA of at least 2.0; and graduate students must earn a cumulative and semester GPA of at least 3.0 and earn at least 67 percent of all the credits they have attempted.

Students who fail to complete the minimum requirements of the probationary semester will be placed on Federal Financial Aid Suspension.

Federal Financial Aid Suspension Appeal Process

Students who have been placed on Federal Financial Aid Suspension have the right to appeal this suspension in writing within two weeks of the notification.  The appeal should include:

1.Why the student failed to make Satisfactory Academic Progress (SAP). 

2.What has changed that will allow the student to make SAP at the next evaluation.

3.An academic plan that will ensure that the student makes SAP standards by a specific point in time.

Circumstances that will be considered include illness, injury, death in the family or other special circumstances.  

If a student’s appeal is approved, the student will go on Federal Financial Aid Probation and the aid will be reinstated for one semester.  At the end of that semester the student’s cumulative and semester GPA and the number of credits earned will be re-evaluated.  If the student is not at the required level, he or she will be placed on Federal Financial Aid Suspension again.

Sometimes students need more than one semester to recover academically after being put on financial aid suspension.  If a student has not made the required cumulative or semester GPA or has not earned 67 percent of his or her credits and goes on suspension again, then the student may appeal again.  Appeals in this circumstance will only be considered if the student is successfully following an academic plan.

If a student withdraws from The Boston Conservatory after being put on financial aid suspension and then returns, he or she is still considered to be on financial aid suspension.  The student will need to appeal the financial aid suspension before any financial aid will be allowed.

Default

Students in default on payment of Boston Conservatory charges or Conservatory loans will be denied release of academic transcripts from the Conservatory.  Those students who are in default on federal loans may not receive federal aid from other institutions until the default has been resolved.

Conservatory Scholarship

Awards are based primarily on an appraisal of the student’s ability as demonstrated in the audition.  The student’s academic standing and the needs of the institution also play a role in awarding Conservatory Scholarships.  Music Education students do not receive Conservatory Scholarships.  Their program has its own scholarships and grants.  Scholarships are divided by semester and credited directly to the student’s account.

Scholarships are awarded with the understanding that the recipient will be available for performance activities as might be required by the Conservatory.  It is understood that some of these activities, such as musical theater and opera orchestras, accompanying, chamber ensembles, dance and theater performance, etc., may be in addition to curricular requirements.

In order to receive a scholarship, a student must be full time.  Twelve credits is full time for undergraduates getting a bachelor’s degree.  Students in other programs should check Academic Policies for their individual program’s full-time enrollment.  Students who register for full time and drop to below full time before the add/drop date will lose their scholarships.  Students who register for full time and drop to below full time after the add/drop date but before the last day of tuition refunds will have their scholarship prorated by the appropriate percentage.

Scholarship Renewal

To be eligible for scholarship renewal, the recipient must have:

  • Successfully earned enough credits to equal full-time enrollment.
  • Satisfactorily participated in all assigned ensembles as determined by the Directors and the Division Chairs.
  • Achieved a grade of no lower than 3.0 (B) in the major subject areas defined by each Division.
  • Achieved a cumulative grade point average of at least 2.7 (B-).

Scholarship Probation

Failure to meet these requirements will result in scholarship probation for the next semester.  During probation the student will receive his or her scholarship.  If after the end of the probationary semester, the student has not met the requirements, the scholarship will be suspended.

Scholarship Suspension Appeal Process

Students may appeal their lost scholarship by writing to the Director of Financial Aid within two weeks of receiving written notification of their loss of scholarship.  The student must provide legitimate reasons for not meeting the scholarship requirements.  If the scholarship committee approves the appeal, the student will have one semester to meet the scholarship requirements.

Students who have lost their scholarships may be able to earn them back if they meet all the requirements and apply in writing to the Director of Financial Aid.  If their applications are successful, then they will receive the scholarships for the following semester.

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