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Business Office Assistant

Business Office

Title:                           Business Office Assistant

Supervisor:              Leigh Ann Luetzen, Director of Finance

                            (P) 617-912-9118

Work Hours:            2-3 Hours on Mondays & Wednesdays

                                    The ideal candidate will have availability both days for consistency purposes.

Classification:         Work Study

General Statement of Job Functions

Depending upon availability and hours, Work Study personnel will be assigned by the Director, to various Business Office staff to assist with the operations related to the Business Office.

Principle Duties and Responsibilities 

Accounts Payable

  • Assist Accounts Payable Accounting Assistant with weekly vendor invoicing including matching invoice matching, preparation of AP check mailings and voucher filing;
  • Contact outside vendors and/or research vendor files as needed; and
  • Distribute inter-office mail and other daily routines including invoice tracking/follow-up.

Payroll and General Accounting

  • Assist Payroll Administrator and/or Senior Accountant with projects and/or filing.


  • General filing and/or photocopying of financial documents;
  • Preparation of worksheets and/or documents using EXCEL and MS-WORD;
  • Data entry of financial information;
  • Preparation of bank deposits; and

Qualifications and Skills 

Basic computer skills and knowledge of EXCEL and MS-Word

Good organization and communication skills

Reliable, self-motivated and able to work independently and/or with other staff

An interest in learning office interactions and general accounting

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