Main menu

Policies and Regulations

Withdrawal from Enrollment

A student withdrawing from The Boston Conservatory must do so in writing to the Registrar. In the event of withdrawal, leave of absence, or dismissal, charges will be determined based on the number of class days the student has attended. The date the written notice is received will be considered the official last date of attendance.

Refund Policy

Students are reminded that the refund policy on withdrawals is the official one, regardless of any payment arrangements.

Refunds are calculated for the fall and spring semesters using the following schedule:

Termination date Refund
Before the first day of classes 100%
Within 10 class days 80%
Within 15 class days 60%
Within 20 class days 40%
Within 25 class days 20%
After 25 class days none

Refunds are calculated for the Institute for Music Education (Summer) by the following schedule:

Termination date Refund
Before the first day of classes 100%
Within 3 class days 80%
Within 4 class days 60%
Within 5 class days 40%
Within 6 class days 20%
After 6 class days none

Any additional charges related to courses exceeding the maximum credit load (please refer to your individual advising manual) will be refunded according to the above refund schedule. 

The application fee and deposits toward tuition and/or room and board are not refundable. No fees (e.g., general student, student activity, health service, gym, and medical insurance) are refunded after the start of classes. The refund policy as stated above applies to tuition, room, and board charges only. 

Residents in Conservatory Housing and/or Participants in Conservatory Meal Plans

The regulations described above also pertain to room and board charges for a student who is withdrawing from the Conservatory. Students who withdraw from Conservatory housing and/or meal plans, but are not withdrawing from the Conservatory, are not eligible for a room and board refund.  In addition, students who are removed from the residence halls for disciplinary reasons are not eligible for a room and board refund.

Withdrawal and Financial Aid

Institutional Aid

Institutional financial aid is refunded using the same schedule as tuition refunds (see above).  If, for example a student left school within 10 class days, he would be charged 20% of his tuition, which means he would be allowed to keep 20% of his institutional aid (Conservatory Scholarship, Tuition Assistance Grant, etc…).

Federal Financial Aid

The federal government requires that refunds of federal aid funds be calculated in another way.  The Financial Aid Office recalculates students’ eligibility for federal funds when they withdraw, are dismissed or take a leave of absence before completing 60% of the semester.

The recalculation determines how much federal aid a student has “earned” by dividing how many calendar days the student has attended class by the number of calendar days in the semester (excluding scheduled breaks of 5 days or more).  This is based on the date of the official withdrawal received by the Registrar’s Office.  If no such official withdrawal exists, then the Financial Aid Office can use the 50% mark of the semester.

If the student has completed at least 60% of their semester, then they are said to have “earned” 100% of their federal financial aid and none of it need be returned to the federal government.

Any “unearned” aid must be returned to the federal government in the following order: (each fund is fully refunded before moving to the next fund) 

  • Direct Unsubsidized Loan
  • Direct Subsidized Loan
  • Direct Parent PLUS Loan
  • Direct Grad PLUS Loan
  • Pell Grant 
  • Academic Competitiveness Grant (ACG)
  • Supplemental Educational Opportunity Grant (SEOG)
  • Other Title IV Aid

If the student has received a refund before withdrawing from school, then the student may be required to repay some or all of those funds.

Any fund remaining after these restorations have been made will be refunded to the student within 30 days of the student’s termination.

State or Private Aid

State and/or private aid will be refunded to the appropriate providers if required.  The Commonwealth of Massachusetts requires that a refund calculation similar to the federal calculation be done for students who withdraw with state aid.  

Federal Loan Aid and Withdrawal

Students with federal loan aid (Direct Subsidized and Unsubsidized Loans and Direct Grad PLUS Loans) are required by law to go through the Exit Interview process. The Exit Interview goes through your rights and responsibilities as a borrower of the federal government.  It also provides you with a listing of your federal loans, estimated repayment amounts and information on differing repayment plans.  The Exit Interview is located at www.nslds.ed.gov.  Students will need to sign in using their Social Security Number and their FAFSA pin number. If they don’t have a FAFSA pin number, they can get one at www.pin.ed.gov.   Students will need to complete the entire Exit Interview and receive a Congratulations Notification before they are considered finished.

STUDENTS WILL NOT RECEIVE FORMAL TRANSCRIPTS OR GRADES UNTIL THE EXIT INTERVIEW HAS BEEN COMPLETED!

For more information on student loans and student loan repayment, these are a few of the many websites available:

Satisfactory Academic Progress 

Please see page 19 of the 2014/2015 Conservatory Catalog for our Satisfactory Academic Progress policy.  This policy covers the academic requirements for both federal financial aid AND the Conservatory.

Conservatory Scholarship Policy

Awards are based primarily on an appraisal of the student’s ability as demonstrated in the audition. The student’s academic standing and the needs of the institution also play a role in awarding Conservatory Scholarships.  

Scholarships are given for four years or eight semesters. They are divided by semester and credited directly to the student's account. Scholarships are awarded with the understanding that the recipient will be available for performance activities as might be required by the Conservatory. It is understood that some of these activities, such as Musical Theater & Opera Orchestras, accompanying, chamber ensembles, Dance & Theater performance, etc., may be in addition to curricular requirements. 

In order to receive a scholarship a student must be full time. 12 credits is full time for undergraduates getting a Bachelor’s degree. Students in other programs should check Academic Policies for their individual program’s full time enrollment. Students who register for full time and drop to below full time before the add/drop date, will lose their scholarship. Students who register for full time and drop to below full time after the add/drop date but before the last day of tuition refunds will have their scholarship pro-rated by the appropriate percentage.  Students in their last semester who do not need to take a full time number of credits may keep their scholarship, but at a pro-rated amount.

Scholarship Renewal

To be eligible for scholarship renewal, recipients must have:

  • successfully earned enough credits to equal full-time enrollment
  • must have achieved a cumulative and semester grade point average of no lower than 2.0 for undergraduates and 2.7 for graduate students 
  • completed 67% of all credits attempted both cumulatively and by semester

Failure to meet these requirements will result in Financial Aid and Academic Warning for the next semester. 

Financial Aid and Academic Warning

During the warning semester, the student will receive his/her scholarship and a written Academic Action Plan that will bring the student back to good academic standing.  If the student doesn't meet the requirements of the academic action plan, s/he will go on Financial Aid and Academic Suspension and will lose his/her scholarship.  .

Financial Aid and Academic Probation

Students may appeal their lost scholarship by writing to the Vice President of Academic Affairs/Dean within 10 days of receiving written notification of their suspension.  If the appeal is approved, the student will go on Financial Aid and Academic Probation and will continue to receive his/her scholarship.  If the requirements are not met during the probationary period, the student will lose his scholarship and be dismissed from the Conservatory.

For more detailed information about the Financial Aid and Academic Progress Policy, please go to page 19 of the Conservatory Catalog.

 

Default

Students in default on payment of Conservatory charges or Conservatory loans will be denied release of academic transcripts from the Conservatory.   Those students who are in default on federal loans may not receive federal aid from other institutions until the default has been resolved.

Back to top