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General Residence Hall Information

The Boston Conservatory Housing Office aims to provide students an inclusive and engaging residential experience. In order to maintain an environment in which everyone can perform at the highest level in their art and in their lives, students are responsible for their actions, as well as the actions of their guests. Students are expected to be knowledgeable of and abide by the Student Conduct Code and the Residence Life Handbook. The Residence Life Handbook outlines expectations and policies for life within the residence halls. These policies and procedures are subject to change during the academic year and it is the student’s responsibility to know the current policies and regulations. For more information on the Student Conduct Code, please refer to the Student Handbook.

Alcohol and Other Drugs

Alcohol and other drugs are prohibited in the residence halls at The Boston Conservatory. Student should refer to the Student Conduct Code for a further explanation of the Alcohol and Other Drug policy, Student Handbook.

Appliances

The following equipment is permitted in student rooms: portable televisions (maximum wattage of 150), radios, clocks, stereos, fans, electric razors, hair dryers, computers, and heating pads. All appliances must be used with extreme care. Please unplug all appliances when not in use.

One refrigerator may be used per student, but it must not exceed 4.5 cubic feet.  Refrigerators must be kept in open view and not placed in any enclosure or closet that could restrict ventilation.

The following equipment is not permitted in the residence halls: air conditioners, electric percolators, halogen lamps, microwave ovens, electric frying pans, hot plates, immersion coils, sun lamps, toasters and toaster ovens, popcorn poppers, and other heating or cooking elements. These items are considered fire hazards and will be confiscated. A microwave is available for your use in the lobby of each residence hall. Please clean it after you finish using it. If you have questions about other items, please see a Residence Life staff member.

Residents in 84 Fenway are permitted to bring standard kitchen appliances (microwave, toaster, etc.). These items should have an automatic shutoff mechanism, and students should use extra care when using them.

Building Access

All exterior doors to the undergraduate residence halls are controlled by a card access system, with the exception of 84 Fenway that uses key access. All students residing on campus are issued a Boston Conservatory ID card and a room key. Missing or stolen keys will be replaced at a cost of $80 for a key. If you lose your key or ID, please report the loss to your Resident Assistant immediately.

When a key is lost, a locksmith may be called to change the lock, and if deemed appropriate new keys will be issued for the room.

When an ID is lost, the access for that account is cancelled and a new ID will be issued. Students must request their new ID through at the campus Mail Room/ID Services Office in 31 Hemenway. Students are charged $20 for a lost ID.

Keys are the property of The Boston Conservatory and must be returned to a Residence Life staff member when you vacate your room. You will be charged for keys that are not returned during checkout.

Students should carry their keys and ID with them at all times and should never give their keys or ID to anyone for any reason. If you lock yourself out, first try to find the key or wait for your roommate. If you are unable to find a roommate (or live in a single), go to the Office of Housing & Student Life in the Student Center between the hours of 9am and 5pm on weekdays. In the evenings and weekends, contact the Resident Assistant on duty or Campus Security. You may need to wait for a staff member to become available before you are able to gain access to your room.

It is against Boston Conservatory policy to duplicate keys for any reason. Students found in violation of this policy will be subject to disciplinary action. If keys are not returned when a student vacates a room, the student will automatically be charged for the keys.

Cleaning

The Boston Conservatory provides routine housekeeping service for all lounges, corridors, stairways, and common-area bathrooms. You are responsible for situations that require extra cleaning and will be billed accordingly. You are responsible for the care and cleaning of your room, and for your bathroom if you have a private one. Cleaning up after yourself not only makes the community in which we live look better, but also prevents possible safety and fire hazards.

Residents in 84 Fenway are responsible for cleaning their own apartment throughout the year.

Damage

Upon occupying or vacating an assigned room, you are required to check the condition of the room and its furnishings with a Resident Assistant, using forms that are provided. You are expected to leave your room in the same condition as when you moved in. Upon checking out, students are encouraged to carefully complete their room condition form. Students must follow designated checkout procedures when moving out of the hall.

You are held responsible for loss or damage to the room or furnishings beyond normal wear and tear. If two or more students occupy a room in which damage has been done, each individual is liable for a proportionate amount of the damage unless the responsibility is voluntarily assumed by one of the occupants. Losses or damages to property in common areas of the residence halls are assessed to all residents on that floor or, in some cases, to all the residents in the hall equally if the individual(s) responsible cannot be determined.

Please note that students will be assessed for excessive trash, missing furniture, missing or torn window shades or blinds, cleaning and repositioning of furniture, damage to walls such as nail and tack holes and tape, and additions to the room such as shelving. The residents of the room will be held responsible for any damages done to the room and/or its contents and will be assessed by The Boston Conservatory for the cost of the repairs or replacement.

In summary, residents assume total responsibility for their rooms and for behavior that occurs in them.

Damage deposits will be returned to students who are not returning to the residence halls at the end of each academic year. After inspection of the vacated room, any damages will be assessed and amounts will be determined by the Director of Housing & Student Life in accordance with individual room conditions and those policies listed in the housing contract.

Fire Escapes and Balconies

Students are not allowed access to the roof, fire escapes, or balconies except in the case of a fire or other serious emergency. Any violation of this policy will result in a fine of $700 in addition to any damages incurred.

Fire Safety Policies

Fire safety is one of the most important concerns at The Boston Conservatory. We ask you to make a serious effort to prevent fires by discouraging violations of the fire safety policy. Fire safety equipment is installed on each floor for your protection. Any tampering with fire safety equipment is a violation of the Student Conduct Code.

Students found in violation of any fire safety policy are subject to severe disciplinary action, up to and including expulsion from the residence hall, monetary fines, and criminal prosecution. If the particular individuals involved in damage to fire safety equipment cannot be identified, the residence hall will be subject to monetary charges on a pro-rated basis.

The Presence of the Following Constitutes a Direct Violation of Conservatory Policies

  • Candles (whether or not burned) and any items capable of producing an open flame
  • Firearms, fireworks, hazardous materials/chemicals, and explosives
  • Combustible or flammable liquids and substances of any type, such as fuel, open paints or thinners, or Sterno
  • Oil, kerosene, or charcoal stoves and/or lamps (e.g. Coleman stoves, hibachis)
  • Motors of any type, such as those on motorcycles or mopeds
  • Paper or other highly combustible lamp shades 
  • Faulty appliance cords, frayed or broken insulation, or damaged plug ends 
  • Inadequate or unsafe extension cords. Cords must be U.L. listed and of the heavy-duty type when used with televisions or similar allowable equipment.
  • Room air conditioners 
  • Improperly stored food, excess dirt or discarded papers and litter or other unsanitary or hazardous conditions resulting from poor upkeep of room
  • Circuitry overloads of any type
  • Additional electrical wiring (e.g., dimmer switches, junction boxes) or any alterations or repairs to any part of the building electrical system. Circuits are overloaded easily by use of high-wattage appliances or plugging too many items into one outlet.
  • Fireplaces in any residence hall may not be used. 
  • Combustible items suspended from walls, doors, ceilings, and windows may not cover more than 50% of the total wall space. This includes fishnets, bedspreads, drapes or curtains, tapestries and posters.
  • Faceplate-style (flush-mounted) multiple outlets are the only type approved for use. Use of the “octopus-style” or more than one tap off an extension cord is forbidden.
  • Direct egress from the rooms, hallways, or stair- wells may not be blocked by persons or furniture, bicycles, or other items. Your room should be arranged to permit direct access from doors to beds, so that emergency personnel may enter easily if necessary. Corridors and stairways must be accessible to unimpeded use at all times.
  • Tampering with electrical circuit panels is strictly forbidden.
  • The building or construction of lofts/platforms is prohibited. It is also against Conservatory policy to stack furniture.
  • Any other items prohibited in other sections of this manual not listed in this list. 

Guest Policy

A guest is described as visitor from another hall or a non-paying visitor who is staying in a residence hall room at the invitation of a resident.

Overnight guests are permitted only under the following circumstances:

  • Approval from roommates and the Resident Assistant must be obtained in advance. Roommates and the Resident Assistant reserve the right to say no.
  • Overnight guests will be allowed to stay a maximum of two consecutive nights per week. Exceptions may be made due to extenuating circumstances, with the approval of the Director of Housing & Student Life, and roommates.
  • The host must assume full responsibility for the actions of the guest, including damages.
  • Irresponsible behavior or violations of any Boston Conservatory policy will result in expulsion of the guest from the residence halls. Guest privileges may be revoked for the host.
  • Hosts must escort their guests at all times.
  • Guests may not sleep in common spaces within the residence halls.

Hall Sports

Within the residence halls, residents are not permitted to engage in any type of “hall sport” activities. This includes, but not limited to, the use of in-line skates, skateboards, or bicycles, and in addition, residents are not to engage in playing any type of sporting activity within the residence halls.

Laundry Facilities

Washers and dryers are available in each residence hall. Laundry machines are card operated, with the exception of 84 Fenway, which is coin-operated. Cards are provided at move-in and cost $10 to replace if lost.  A value added machine is available in the Student Center to place money on your laundry card.

In consideration of other residents, you are encouraged to take laundry out of machines as soon as the washing or drying cycle is complete. The Boston Conservatory is not responsible for laundry left in the laundry room or any damage to or theft of clothing. Laundry left in the laundry room for more than 12 hours may be donated to a local charity.

Money lost or machines that are not functioning properly should be reported to your Resident Assistant.

Tampering with machines will result in disciplinary action. Dyeing is also strictly forbidden in washing machines and clothing which has just been dyed should not be placed in the dryer.

Life-Threatening Behavior

The Boston Conservatory recognizes that certain behaviors (e.g., suicide threats, gestures or attempts; eating disorders; self-harming behaviors such as cutting oneself; substance abuse) are signs of personal distress. In cases when a student experiences medical or psychiatric concerns that impact their academic functioning at the Conservatory, the student may request a voluntary medical leave. For more information on these policies, please refer to the Student Handbook.

Lobbies

Each residence hall, with the exception of 84 Fenway, has a common-area lobby on the first floor. Lobby furniture is community property and should not be removed. A television, DVD player, and microwave are available for use in the lobby of each hall for your convenience. Students are expected to take care of any equipment in the common rooms and are expected to follow directions in using it. Students are responsible for cleaning the microwave after use. Damage to the lobby, lobby furniture, or equipment will be assessed to all residents equally if the individual(s) responsible cannot be determined. No one may sleep in the lobby or any common-area space.

Mail

The lobby of 31 Hemenway is The Boston Conservatory’s main reception area. The receptionist provides a number of services including mail, packages, and MBTA semester passes. 

Resident student mail should be addressed as follows:

Name
The Boston Conservatory
31 Hemenway St.
Boston, MA 02115

*Please note that mail and packages sent to the residence halls will not be delivered.

Mail may be picked up from the receptionist in the lobby of 31 Hemenway, Monday through Friday 9:00 a.m. to 5:00 p.m.

The Boston Conservatory will do its best to receive and maintain packages for resident students but is not responsible for the loss or theft of any packages. If you expect a package, you may want to make arrangements to personally sign for and accept it from the lobby of 31 Hemenway.

Maintenance Problems

All maintenance requests should be directed to your Resident Assistant, who will forward them to the Facilities Department. Keep your Resident Assistant informed of the status of your problem so that follow-up can be done, if needed.

Motor Vehicles

The Boston Conservatory does not provide parking for students. Both commuter and resident students are urged not to bring an automobile to campus. Traffic is highly congested and the very limited meter parking has a strictly enforced two-hour limit. Students are not permitted to park in Boston Conservatory designated parking spaces. Violators may be towed at their own expense.

Massachusetts law requires all students who operate a motor vehicle bearing an out-of-state registration plate(s) to apply for an out-of-state student decal within 30 days of arrival in Massachusetts. Failure to comply with this law can result in a court complaint and fine.

Personal Property

The Boston Conservatory assumes no responsibility for loss or damage to your or your guests’ personal property. This includes, but is not limited to, loss by fire, theft, water, wind, or malfunction of electrical or mechanical systems. You are encouraged to take out insurance to cover personal property. Contact the Dean of Students for more information about insurance.

All thefts must be reported immediately to a Residence Life staff member or to a Campus Safety and Security officer.

When you vacate your residence hall room at the end of the year, all personal possessions must be removed. The Conservatory has no storage facilities and anything that is left behind will be disposed of at a cost to the student, floor, or residence hall.

Pets

Out of consideration for all members of The Boston Conservatory community and for reasons of health and cleanliness, pets are not allowed in Boston Conservatory buildings. The Director of Housing & Student Life is exempt from this policy. Guide dogs are exempt from this policy.

Phone / Internet / Cable

The room contract includes wireless internet and cable service. The fee is already built into the semester housing cost, and you will not receive a separate bill for these services. Wireless internet is also available in each room. There is one cable outlet in each room for basic cable service.

Quiet / Respect Hours

Quiet hours are in effect: Sunday–Thursday, 10 p.m.–9 a.m.

Friday–Saturday, 12 a.m.–9 a.m.

Respect hours are in effect 24 hours a day. Please have respect for those around you by keeping volumes low. It is an individual’s responsibility to inform others when noise becomes disruptive. However, the Residence Life staff can be called to take appropriate action if necessary.

In addition, residents are not permitted to rehearse/practice in the residence halls. All practicing and/or rehearsing should be done in appropriate rooms on campus.

Room Assignments for Returning Students

The Boston Conservatory has limited bed space for upper-class and graduate students. This is important information for those who may be considering living on campus. Housing assignments for returning students who wish to live in the residence halls will happen after Spring Break at the Housing Lottery.

Room Assignments for Incoming Students

New students are placed in rooms only after receipt of the Residence Hall Application form and the non- refundable, non-transferable housing deposit. Every effort will be made to honor preferences listed on the application. However, The Boston Conservatory reserves the right to assign rooms to students based on available space and other important considerations.

Room Changes

Considerable effort must be made to resolve any difficulties between two or more roommates before a room change will take place. No room changes will take place during the first three weeks of the semester.

Students are expected to remain in the room to which they have been assigned. Under no circumstances should a student move to another room without the permission of the Director of Housing & Student Life. Students who move without prior approval from the Director of Housing & Student Life will be subject to disciplinary procedures and will be made to move immediately to the original assigned room. The Boston Conservatory reserves the right to make any changes in room assignments as it deems advisable or necessary.

Room Entry

The Boston Conservatory reserves the right to enter your room to examine it for possible needed repairs and improvements; to establish the location and condition of The Boston Conservatory property; and to perform necessary maintenance. A reasonable attempt will be made to inform you in advance when Conservatory officials enter your room for these purposes. Please note, however, that your request for repairs constitutes an invitation for room entry for that purpose, with or without prior notice.

Entry may be made at any time, whether or not the resident is present and without prior notice to the resident, if there are reasonable grounds to believe that a substance, material, or item is being kept or used on the premises in any manner prohibited by the policies, rules and regulations of The Boston Conservatory.

The Boston Conservatory reserves the right to remove any item not in conformity with Boston Conservatory policies without prior notice. The resident will then be subject to disciplinary proceedings. Entry will also be made if there is reason to believe that the health or safety of someone in the room is at risk.

In addition, the Residence Life staff will conduct routine inspections of rooms for health and safety reasons twice a year. Students may be notified in advance through a general notice. The RAs will enter and inspect rooms even if you are not present. The Conservatory reserves the right to remove items not in conformity with Conservatory policies.

Room Furnishings

The Boston Conservatory provides each resident with an extra-long twin bed, mattress, desk, chair and dresser. This furniture, as well as common-area furniture, is the property of The Boston Conservatory and may not be removed for any reason or placed in lounges or hallways. Residents of 84 Fenway are also provided with basic living room furniture.

You must supply your own linens, blanket, pillow, and towels. Other items you may consider bringing are a wastebasket, desk lamp, telephone, clock/alarm, mirror, laundry basket, detergent, rug, hangers, fan, and any medical supplies you may need. You may want to talk to your roommate(s) in advance about what each of you will bring for the room.

Residents may not install equipment, make alterations, paint, or make repairs in their rooms. The Director of Housing & Student Life must approve any changes.

Room Condition Report Forms

When you check into your residence hall room, you will fill out a Room Condition Report form with a Resident Assistant, documenting the condition of the room and furnishings. When you check out of the residence hall, the student and a housing representative will complete this form, and damages will be assessed based on the contents of the form. If no form is completed, the assessment of damages is left to the discretion of the Resident Director or the Director of Housing & Student Life. You are advised to fill out the form with great care.

Safety and Security

The Boston Conservatory is committed to providing a safe and secure environment for all members of the community and their guests. It is important to realize, though, that safety is a community responsibility. This means that every individual needs to do his or her part in assuring a safe and secure environment both on campus and in the residence halls.

A Campus Safety and Security officer is located in the lobby of 8 The Fenway during building hours. All community members must show a Boston Conservatory ID card to the officer each time they enter 8 The Fenway. Campus officers also make regularly scheduled rounds throughout the campus. In addition, most campus buildings are equipped with alarm, card access, and closed-circuit video systems. These devices enhance the Conservatory’s ability to protect the people who work, study and rehearse in these buildings while maintaining the critical balance between security of the facility and user convenience. Also, emergency call boxes are located at various locations throughout the campus.

If you experience or observe a safety or security violation of any type on or off-campus, please contact the Campus Safety and Security officer in the lobby of 8 The Fenway as soon as possible to make a report. The 24-hour campus safety emergency number is (617) 912–9191.

Smoking Policy

Smoking is prohibited in all campus buildings, including the residence halls. Smoking is prohibited within 30 feet of all exits to ensure that environmental tobacco smoke does not enter the building through entrances, windows, ventilation systems, or any other means. No ashtrays will be provided at any location on campus.

Students who violate this policy will be handled in accordance with already established judicial procedures delineated in the Student Handbook.

Storage

Storage is not available in the residence halls. Stop by the Office of Housing & Student Life in 24 The Fenway for information on storage companies in the area.

Vacations

The residence halls remain open during Thanksgiving break, but dining services are closed during this time. During the winter semester break, the residence halls are closed. The residence halls remain open during Spring Break with limited dining options available.

If you plan to remain in the residence hall during one or more days of Thanksgiving or Spring Break, inform your Resident Assistant at least one week prior to the vacation period. Any student who stays but does not inform his or her Resident Assistant ahead of time is subject to disciplinary procedures.

At the end of the semester, it is mandatory that you leave within 24 hours of your last academic assignment being due or within 24 hours after your last exam.

During vacation periods, you are encouraged to do the following:

  • Take home all valuables (TV, stereo, DVD/Blu-ray players, jewelry, etc.)
  • Lock all windows and pull shades halfway down
  • Shut off lights
  • Unplug all electrical items not being used
  • Remove perishable items from refrigerator
  • Remove all trash
  • Take home plants
  • Lock your door

Vending Machines

Vending machines are located in the lobby or basement of each residence hall, with the exception of 84 Fenway. Damage to vending machines will result in a fine and possible removal of the machine from the lobby. Lost money and broken or empty machines should be reported immediately to your RA or a member of the facilities staff.

Weapons

The unauthorized storage, possession, and/or use of firearms, dangerous weapons, or hazardous chemicals on Boston Conservatory owned or leased property or at Boston Conservatory events are strictly forbidden. This includes the possession of nunchaku or karate sticks, switchblades, starter’s pistols, ammunition, and other dangerous weapons or articles, as well as realistic replicas of firearms or weapons. Questions about what constitutes a firearm, dangerous weapon, or hazardous chemical should be directed to the Director of Housing & Student Life or the Dean of Students.

Withdrawal or Leave of Absence

If you withdraw from The Boston Conservatory, you need to inform your Resident Assistant or the Director of Housing & Student Life in order to seek information and assistance and to set an appointment for formal checkout. Room Condition Report forms must be completed and keys must be left with your RA or the Director of Housing & Student Life before leaving the residence hall. A forwarding address card should be submitted to the receptionist in the mail room.

Partial refunds of residence hall fees will be made in accordance with the refund policy of The Boston Conservatory. No refunds will be made to residents who withdraw from Conservatory housing as a result of disciplinary dismissal.

Failure to occupy the assigned room within one week of the official opening of the residence hall will result in a forfeit of the room assignment unless written notice requesting permission for late occupancy is received and approved in advance by the Office of Housing & Student Life.

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