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Refund Policy

Withdrawal from Enrollment

A student withdrawing from the Conservatory must do so in writing to the Registrar. In the event of withdrawal, leave of absence, or dismissal, charges will be determined based on the number of class days the student has attended. The confirmed last date of attendance will be considered the official last date of attendance.

Students are reminded that the refund policy on withdrawals is the official one, regardless of any payment arrangements.

Refunds are calculated for the fall and spring semesters using the following schedule:

Termination Date Refund
Before the first day of classes 100%
Within 10 class days 80%
Within 15 class days 60%
Within 20 class days 40%
Within 25 class days 20%
After 25 class day None

Refunds are calculated for the Institute for Music Education (Summer) by the following schedule:

Termination Date Refund
Before the first day of classes  100%
Within 3 class days 80%
Within 4 class days 60%
Within 5 class days 40%
Within 6 class days 20%
After 6 class days None  

Any additional charges related to courses exceeding the maximum credit load (please refer to your individual advising manual) will be refunded according to the above refund schedule.

The application fee and deposits toward tuition and/or room and board are not refundable. No fees (e.g., mandatory comprehensive, medical insurance and medical evacuation) are refunded after the start of classes. The refund policy as stated above applies to tuition, room, and board charges only.

Residents in Conservatory Housing and/or Participants in Conservatory Meal Plans

The regulations described above also pertain to room and board charges for a student who is withdrawing from the Conservatory. Students who withdraw from Conservatory housing and/or meal plans, but are not withdrawing from the Conservatory, are not eligible for a room and board refund. In addition, students who are removed from the residence halls for disciplinary reasons are not eligible for a room and board refund.

Tuition Refund Appeal Process

The Tuition Refund Appeal Committee will review an appeal received no later than 120 days from the date on which the student withdraws from the course(s). Any appeal must be submitted in writing to the Bursar and must include supporting documentation (e.g. copies of registration forms, drop/add forms, medical documentation, military activation papers). Since the information concerning procedures, dates for drop/add, and/or course withdrawal are widely publicized, the Tuition Refund Appeal Committee will not consider an appeal which is not filed in compliance with these guidelines.

An appeal will be considered for the following reasons:

  • Death of the student or death in the student’s immediate family (parent, sibling, offspring, spouse, domestic partner or guardian)
  • Voluntary or involuntary medical withdrawal
  • A medical emergency in the student’s immediate family (parent, sibling, offspring, spouse, domestic partner or guardian)
  • Military activation
  • Special circumstances as deemed appropriate by the Committee

This appeal process pertains to tuition charges only. Fees are non-refundable, and room and board charges are refunded according to the refund policy, publicized in the Bursar section of the Student Handbook and the website. A tuition refund appeal for any student who has financial aid is subject to guidelines and/or restrictions set forth by federal/state agencies. The Committee may decide that the credit balance, which results from a refund of tuition , will remain on the student’s account and be applied against future charges when he/she returns to The Boston Conservatory.

The Committee will issue its decision within four weeks of receipt of all necessary documentation. The Committee’s decision is final.

Refund of Credit Balances

1. Credit balances from Federal Title IV funds—Pell Grants, SEO Grants, Subsidized and Unsubsidized loans; PLUS and Grad PLUS loans: When Federal Title IV funding is received and posted to the student’s account and creates a credit balance, refunds will be issued automatically to the student approximately 7-14 days after the 10th class day.  All refunds are issued to the student unless one of the following situations apply:

  • The student instructs the Financial Aid or Bursar’s office in writing to issue the refund to another party.
  • The Title IV authorization form, completed by the student at the beginning of each year, specifies the credit balance remain on the student account.
  • If there is a Parent Plus loan, the refund is issued to the parent. The parent may instruct the Financial Aid or Bursar’s Office in writing to issue the refund to another party, leave on the account or return to the lender.

Pell eligible students who are expecting a Title IV refund will receive a book stipend no later than 7 days after the beginning of the semester. A Title IV Refund is made up entirely of federal funds (Pell, SEOG, Subsidized Loan, Unsubsidized Loan and PLUS Loan).

Checks should be ready for pick up or mailing no later than 14 days after the funds are posted to the student’s account. Checks not picked up by the student within 21 days of processing will be mailed. If the student or parent cannot be located, the funds must be returned to the appropriate Title IV program.

2. Credit balances from all other funds—cash payments, scholarships, grants, Prepaid Tuition 529 Plans, TuitionPay monthly payments: Refunds from credit balances from all other funds will be issued to the student upon request -in writing, via email, telephone or by visiting the Bursar’s Office. Refund checks can be issued 7-14 days after the 10th day of class. In order to allow sufficient time for the refund process, the Conservatory requires 14 business days from the receipt of the refund request to the issuance of the refund check.

3. Credit balances from withdrawal or leave of absence of a student: A credit balance created from a refund issued to a student who is withdrawing or taking a leave of absence from The Boston Conservatory will be processed and mailed to the student once the Registrar’s Office has officially changed the student’s status and the Financial Aid Office has completed any necessary adjustments. If a student has federal aid, the school has 14 days from the date the Financial Aid Office does a Title IV refund calculation to process and make available for pick up/mail a refund check.

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