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A Quick Guide to FERPA

Release of Educational Information

A complete statement of the Family Educational Rights and Privacy Act of 1974 (FERPA) is shown below. One of the rights afforded to students by FERPA is the right to provide written consent before The Conservatory discloses personally identifying information to a third party. In order for The Boston Conservatory to release information other than directory information to a third party (for example, your parents), you will need to explicitly permit this by filling out and signing the

FERPA Release Form

Questions may be directed to the Registrar’s Office.

Family Educational Rights and Privacy Act (FERPA)

  1. The right to inspect and review their education records within 45 days of the day the Conservatory receives a request for access with the exception of financial statements of a student’s parents, letters and statements of recommendation for which the student has waived his or her rights of access, and records connected with the student’s applications to The Boston Conservatory if that student was denied admission. Such requests should be made to the Registrar.
  2. The right to request the amendment of the education records that the student believes is inaccurate or misleading. Such a request should be submitted to the Registrar in writing and should clearly identify the part of the record the student wants changed and specify why it should be changed. If the school decides not to amend the record as requested, the school will notify the student in writing of the decision and the student’s right to a hearing re­garding the request for amendment.
  3. The right to provide written consent before the school discloses personally identifiable information from the student's education records except to the extent that FERPA authorizes disclosure without consent (see Disclosure of Education Records below).
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by The Boston Conservatory to comply with the requirements of FERPA.  The name and address of the Office that administers FERPA is:

    Family Policy Compliance Office
    U.S. Department of Education
    400 Maryland Avenue, SW
    Washington, DC  20202-4605

Disclosure of Education Records

In accordance with FERPA, The Boston Conservancy will release directory information, as defined below, without the written consent of the student. A student may restrict access to all information, including directory information, by making arrangements directly with the Registrar.

The Boston Conservatory defines directory information as: full name, local address, phone number, dates of attendance, class, enrollment status (undergraduate, graduate, full- or part-time), school email address, most recent educational institution attended, concentration of study, awards, honors, degree(s) conferred including dates of attendance, past performances and artistic experience, and photograph.

 FERPA permits the additional disclosure of personal identifying information from students’ education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, §99.32 of FERPA regulations requires the institution to record the disclosure. Eligible students have a right to inspect and review the record of disclosures. A postsecondary institution may disclose Personal Identifying Information from the education records without obtaining prior written consent of the student –

  • To other school officials, including teachers, within The Boston Conservatory whom the school has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in §99.31(a)(1)(i)(B)(1) - (a)(1)(i)(B)(2) are met. (§99.31(a)(1))
  • To officials of another school where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of §99.34. (§99.31(a)(2))
  • To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as a State postsecondary authority that is responsible for supervising the university’s State-supported education programs. Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of PERSONAL IDENTIFYING INFORMATION to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. (§§99.31(a)(3) and 99.35)
  • In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§99.31(a)(4))
  • To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction. (§99.31(a)(6))
  • To accrediting organizations to carry out their accrediting functions. ((§99.31(a)(7))
  • To parents of an eligible student if the student is a dependent for IRS tax purposes. (§99.31(a)(8))
  • To comply with a judicial order or lawfully issued subpoena. (§99.31(a)(9))
  • To appropriate officials in connection with a health or safety emergency, subject to §99.36. (§99.31(a)(10))
  • To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of §99.39. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding. (§99.31(a)(13))
  • To the general public, the final results of a disciplinary proceeding, subject to the requirements of §99.39, if the school determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the school’s rules or policies with respect to the allegation made against him or her. (§99.31(a)(14))
  • To parents of a student regarding the student’s violation of any Federal, State, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21. (§99.31(a)(15))
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